All users of IT services within the Academy of Forensic Medical Sciences have a responsibility as users which are outlined below. The action may also signify a disregard for other Academy policies and regulations. Ignorance of this policy will not be acceptable as an excuse in any situation where it is assessed that you have breached the policy and its requirements.
Students are directed to this policy during their registration each year and are required to acknowledge their agreed adherence to and compliance with the policy.
Staff are advised of this policy during their induction and of the Academy’s requirement for them to adhere to the conditions therein.
For the purposes of this policy the term “computing services” refers to:
Students and staff who connect their own IT to the Academy’s network and the services available are particularly reminded that such use requires compliance to this policy.
You must not use the Academy’s computing services to disseminate mass (unsolicited) mailings.
You must not install, use or distribute software for which you do not have a licence.
In general, use of Academy “computing services” should be for your study, research, teaching or the administrative purposes of the Academy. Modest use of the facilities and services for personal use is accepted so long as such activity does not contravene the conditions of this policy.
It is impossible to provide an exhaustive list of contraventions of the policy but each individual breach will be categorised in to one of three categories, with each category carrying its own set of penalties and sanctions.
- Sending junk (spam) email
- Verbal warning – to be held on record for 12 months
Some offences may be deemed serious enough to be elevated directly to one of the higher levels of severity. Not all first offences will be categorised as minor offences.
- Repeated minor offences within 12 month warning period.
- Assisting or encouraging unauthorised access.
- Sending abusive, harassing, offensive or intimidating email.
- Senior members of staff will be informed of the nature and consequence of the offence.
- A fine of up to £100 may be levied.
Access to computing facilities and services may be withdrawn pending payment of fine.
- Repeated moderate breaches.
- Theft, vandalism or wilful damage of/to IT facilities, services and resources.
- Forging email. i.e. masquerading as another person.
- Any action, whilst using Academy computing services and facilities deemed likely to bring the Academy into disrepute.
- Loading, viewing, storing or distributing offensive material (other than pornography).
Access to computing facilities and services may be withdrawn (account suspension) until the disciplinary process and sanctions have been concluded.
It is important to note that loading, viewing, storing or distributing pornographic material will result in instant dismissal without warning.
An investigation will be carried out, in confidence, by staff under the direction of the Director. For staff, that investigative report will be passed to the Director, to be considered within the Academy’s disciplinary procedures. For students, if a verbal warning is appropriate, this will be given by the Course Organiser. If the breach is more serious, the report will be passed to the Academy Secretary to be considered under the preliminary student disciplinary procedures. Each set of disciplinary procedures provide for an appeal stage.